Office and business relocations: how to organise them
Office moves are worth more than home moves, but they follow different rules: the client cannot stop working, many people are involved and every desk has to end up in the right place. Here is how to run them without chaos.
1. One contact person on the client's side
Ask the client company for one contact who decides and answers. With ten employees calling separately, the information contradicts itself. Every decision goes through that person and is written into the job.
2. Survey both sites
An office survey needs more attention than a home survey.
- Number of desks, cabinets and archives
- Servers, printers and sensitive equipment
- Access, goods lifts and the hours the building allows
- A floor plan of the new office with desk positions
- What goes to disposal or storage
3. Label everything by destination
Every box and piece of furniture gets a label with floor, room and desk at the destination, following the new floor plan. The crew unloads straight to the right place, and on Monday morning everyone finds their own desk.
4. Plan out of hours and in phases
Many companies want to move in the evening or at the weekend so work does not stop. For large offices, split the move into phases, department by department, each with its own date, crew and vehicles. If there are several addresses, such as a storage unit, plan the route with every stop.
5. Communicate and document
During an office move, questions come from every side. Keep communication tied to the job and share progress with the contact person, instead of scattering it across calls and messages.
In MovesFlow you schedule surveys with photos and notes, add several drop-off points to the route, assign crews and vehicles for each day, talk to the crew in the job chat, and the client follows the job, signs the offer and pays from their customer portal.